Diverse Yorkshire Awards Terms and Conditions

Please Note:


“We” refers to The Ink Events Company

“Awards” means The Diverse Yorkshire Awards

“Nominee” - Someone who has been nominated


Nominations

Nominations are open to the public via the Diverse Yorkshire website (www.diverseyorkshireawards.co.uk).

Anyone can nominate and all nominations are anonymous and free.

Any one person can nominate in as many categories as they like.

Multiple nominations for the same person or organisation won’t affect the end results as our winners are not chosen based on number of ‘votes’/nominations.

Nominations are gathered in the form of:

Name of Nominee

Contact details for Nominee (If known)

Organisation they work for (If applicable)

Reason for nominating (Must be between 150 - 400 words)


We ask for as much information for the nomination as possible as this is what will help the judges make the decision on who will win.

If not enough information has been left, a mixture of three things happen:

  1. We get in touch with the Nominee to ask for an overview of what their work involves.
  2. We get in touch with the Nominee’s work/ manager and ask them for more information regarding their work.
  3. We will do some background research on who the Nominee is and their work and compile some information for the judging panel.

Anyone within The Ink Events Company, (the creators of The Diverse Yorkshire Awards) along with the Judges of the Awards reserves the right to terminate any nomination at any stage in the process for valid reasoning.

Judges of the awards may also enter last minute entries on the day of judging if they wish to do so.


Judging

For the first year of judging, a group of judges will be invited from our Sponsorship pool. From year 2 onwards the Judges will be the winners of the previous year’s Awards. Each Winner will be asked to sit on the judging panel for the next year’s Awards and these will change every year in line with that year’s winners. In the event of less than 4 of the previous years winners unable to sit on the panel for any reason, a representative from one of the sponsors will be asked to attend instead.

The Judging panel will always consist of 5 or more people.

Judging will be held in advance of the Awards evening and will be conducted in a private room. Only the judges and a representative from The Ink Events Company will be in attendance, though we are only there as an advisor to give them more details about Nominees if they wish to know anything. We do not have any say in who wins, nor are we allowed to express any opinions which may sway the voting.

All judges will sit and discuss nominees, make shortlists for each category and choose a winner, which will then be kept secret till the evening of the event. (All shortlist’s (including the winner) will be notified they have been shortlisted and invited to attend the evening.)


Categories

Volunteer Champion

Organisation Champion

Educational Champion

Diversity Event of the Year

Public Sector Champion

Positive Role Model

Positive Young Person

Business Champion

Lifetime Achievement Award

Nominations should be for ONE individual or a GROUP of individuals working toward the same goal. These people must volunteer their time in what they do and must not be paid for their work. These volunteer can be old or new to the organisation and can volunteer for multiple organisations.


The ‘Organisation’ must be constituted and/or registered with Companies House or Charities Commission. (Or both.) All organisations must be not for profit. This category has no time limit on how long the organisation has been running for.  


Any School, College, University or any other educational facility within Yorkshire. This can also be an Educator, e.g. a teacher, professor, lecturer, educational support staff, etc.


This can be any event that it’s main focus and aim is on the promotion of inclusion, diversity and equality. This event can have happened at any time in the last 12 months. (Since the previous years Awards.)


‘Public Sector’ refers to any organisation that is publicly owned. They must not be a charity or fit into the ‘Organisation Champion’ category. This category can also include specific departments or individuals within an organisation but must be named and specified on the nomination form with the Organisation they work for.


Nominations should be for ONE individual. This person is can be either a volunteer or a paid worker.


This nomination can be for ONE individual or a GROUP of individuals who have worked on the same project. These individuals can be paid or unpaid but must be 18 or younger.


This category is open to any profit making business that does not fit into another category.


This category is NOT open to the public vote. This Award will be decided by the Judges. The nominations for this award will come from ALL nominations from EVERY category stated above. This nominee will have stood out to the Judges as a lifelong contributor to pushing Equality, Diversity and Inclusion in Yorkshire. The winner of this category can also be a winner from any of the categories if the Judges see fit.

*The Ink Events Company may change the above at any time if there is a need to, otherwise the above stays the same.

Sponsorship

There are three types of sponsorship packages:

  • Lead Sponsor
  • Award Sponsor (sponsoring a specific category.)
  • Event Sponsor

In each category, each package is the same regardless who ‘buys’ it. No preferential treatment will be made to anyone seeking to purchase a sponsorship package.

However, we do work off a first come first serve basis with the Award Sponsorship and they will have priority over which award they choose/ are given if it is the last one left.

All packages are at a set price and there will be no negotiation on this.

A sponsor can be nominated for a category or multiple categories but cannot win the category they have specifically sponsored. 


Logos and publicity

All sponsors of the Awards will have their logos displayed throughout the event and on our website (www.diverseyorkshireawards.co.uk) for a minimum of 2 years. This will include the current year’s sponsors on the “Sponsors” page of the website and on the write up page of the previous year’s awards.

Logos must be sent to Ben (ben@theinkeventscompany.co.uk) by the selected deadline that year. 

These can be in any format and must come with your own brand guidelines if applicable.

All logos will be displayed at the event on a press backdrop, which people will have their photos taken in front of, as well as projector screens if we are able.

All press releases will mention the Main Sponsor and all Award Sponsors, though we cannot guarantee these will be shown as they may be edited by the news outlet. However, all effort will be made to mention the above in all media interviews (Radio or Television).

All Main Sponsors and Award Sponsors will be mentioned in on social media where appropriate.

All Sponsors will have their allotted space in the programme for the evening. This programme will include:

  • A welcome paragraph
  • What food will be served
  • The itinerary for the evening
  • Special thanks
  • Advertising space/ write up space for each Sponsor
  • Shortlists for each category
  • Lifetime Achievement Award


This space can be anything you want it to be, within reason. But we are open for anything professional to be placed in the programme.

* The Ink Events Company reserve the right to change any of these terms and conditions at any point without notice. We also reserve the right to disqualify any nomination if it does not fit within our criteria or if we deem it inappropriate in any way, this includes if nominations are clearly fabricated to enhance the nomination in order to sway the judges vote. All rights are reserved and copyrighted.

© Copyright Diverse Yorkshire Awards 2020